Event planning can be stressful, especially if you’re crunched for time. So, here are some time-saving tips that will get your event planned to success. The most important of the tips is to start early and start booking vendors and event rentals right away. Let’s begin!

Start Early

This might sound repetitive, but it is important. You know the saying “early bird gets the worm”, well you can apply the same thing to event planning as well. If you want everything to go by smoothly and on time, then you need to start early. Simple as that.

Starting things early won’t just give you a head start but you will also be able to get things done quickly, still have a lot of time on your hands, and can even handle some changes or mistakes with loads of time to spare.

Time is of the essence when it comes to event planning, so you don’t want to sit around and wait for that eleventh-hour panic to settle in. Instead, just make the most out of the time you have and plan your event to the max.

This will only give you peace of mind in the end and you’ll be able to get everything done in record time with lots of spare time to go over any last-minute changes. Now, that is what you call time management. You’re an event planner, so might as well do it right.

Have Clear Goals

Do you know why people have such a hard time planning an event to completion? Well, half of it has to do with the way they’re constantly changing up the things that they need to get done. They don’t have clear goals and objectives and because they don’t know what they want out of the event, they tend to have blurry vision about the execution of the event.

Well, that is not what you want to do. That’s why you gotta make clear and concise goals and then try to tackle them in your event planning phase. If you know what you’re doing and why you’re doing it, it shouldn’t take you a lot of time to figure things out and tick everything off.

Divide The Workload

This is what a team is for. You can’t possibly think that you’ll be able to get everything done by yourself, with your own two hands. That’s nearly impossible and you’ll end up burning yourself out. This is why you want to assign tasks to your team.

Assigning tasks can be hard, but you can do it effortlessly by giving people tasks according to their skills and expertise. This is going to make everything go by smoothly and you’ll be done with the event planning in no time.

Get Volunteers

When you’re trying to plan a big event, then you might need a couple of extra hands to get the work done. The team should be knowledgeable in what you want to execute, no matter the size, so if you can get your hands on volunteers who are passionate about the work that you’re trying to do.

Volunteers who know what you want, are going to be super helpful for your event planning, and as a bonus, you can even throw in some perks, like paid volunteering, handing out prestigious certifications, and things like that.

Make Use Of Technology

It’s the second quarter of the 21st century and you would be doing yourself a huge favor if you use technology to your advantage and make event planning easier. So, things like ticketing, keeping track of progress, calling meetings and milestone checks and even doing very boring and repetitive tasks like keeping inventory and sending out lines and lines of email, can easily be done with software.

They’re easy to operate, they can take some things off your plate and you can get done with the work in no time. Technology always makes things easier, if you know how to make it your companion.

Prioritize

The next thing you want to go over and avoid wasting your time is to prioritize different tasks. Some things need to be done first and some that are okay if you do them after the fact. Well, this is what you want to prioritize.

You want to start with the things that will build the foundation of the event like setting the goal, creating a budget, and hiring a venue and corporate tent rentals Rockland NY. You should do other tasks later to build the event and make it more meaningful. This is way easier and it’s just a matter of organizing things in your head and letting the rest follow the flow of work.

Lists For Motivation

If you’re someone who needs a bit of motivation to get things done then you need to try out writing to-do lists. There is just something so satisfying about writing lists and then checking things off, once they’re done.

It makes you more productive, it drives your motivation and you’re inclined to get more things done just to see what the list looks like when all of the work is done. This is just an amazing way to boost motivation and get work done faster and more efficiently.

Make Things Easy

Event planning is not hard. It’s the fact that you don’t know what to do and overcomplicate things in your brain before you even begin. This is why you want to organize things and thoughts and then tackle one thing at a time. This is going to be an amazing tip that will make you waste less time and get things done.

It’s all about giving your mind a break, getting it away from motivation-plunging thoughts, and hitting the tasks head-on. Once you do these things, you’ll see how easy the work is. That is how to control your cluster of a mind.

Train The Staff

If it’s a very special event and you need to ensure that all of the workers and members of the team have everything down and ready to go, then training is a must. It might take some time, but if you make the team members self-reliant, then they can take the work from there.

This is why pre-event training is crucial and it’s going to be helpful for you in the end, because you don’t need to dictate the work to everyone and they usually know what they’re doing, so that’s great.

Mistakes Are Okay

We’re all human, and at the end of the day it’s okay to make mistakes. Nothing is going to be smooth sailing when it comes to event planning. Mistakes are okay but what’s not is not learning from them and ensuring that you don’t do them again.

This is not what you want to do when you’re up against planning an event that can make or break the entire thing. So, you want to ensure that you’re taking criticism with an open mind and channeling it to do better later on.

Conclusion

Event planning that takes a long time is a deal breaker for everyone. So, these tips will help you to be on time with every aspect of event planning. Involve people, delegate tasks, and hire event party rentals Rockland NY from the get go.